Maintenance Requests use case

QR asset tagging that builds your equipment register

The quickest way to build an equipment register is to label what is in front of you. Print blank numbered QR labels, stick one on each machine, then scan each label to name it, or import up to 500 rows from a spreadsheet. Every label then doubles as the place anyone reports a fault.

See plans and pricing See how it works

At a glance

Plan: Operations plan, $59 per location per month
Trial: 14 days free on your first paid plan
Reporting: Anyone scans a label with their phone camera. No app, no account.
Results: Reported per location, so sites can be compared fairly
Users: Unlimited equipment and technicians

The problem

Why this is hard today

The register is out of date

The spreadsheet lists machines that left two years ago and misses the ones bought since.

Machines have no names

"The second dryer from the left" is how faults get described, and it means different things to different people.

Asset tags that do nothing

A barcode sticker that only matters during an annual audit gives nobody a reason to look at it the rest of the year.

How it works

How asset tagging and equipment register works with KudoTaps

Pick how to start

Add machines one at a time, import a spreadsheet of up to 500 rows, or print up to 200 blank numbered labels per batch.

Print the labels

Labels are 2.5 x 1 inch stickers, printed three across, up to 400 at a time on your own printer.

Stick and name

Put a label on each machine, then scan it signed in to give it a name. Add make, serial and notes whenever you like.

Keep it current

Add tags and a photo to each machine. New machines get the next number, and old numbers are never reused.

What you get

✓

Three ways to add equipment

One at a time, spreadsheet import, or blank labels named by scanning.

✓

Numbered per location

Numbers start at #1 at each location and are never reused, so #14 always means the same machine.

✓

The details that matter for repairs

Name, make, serial number, notes, location, tags and a photo for each machine.

✓

A live register

The equipment list shows open requests, requests in the last 30 days and average fix hours for each machine.

✓

Every tag takes reports

Anyone can scan a label to report a fault, with no app and no account.

✓

No limit on tags

Unlimited equipment on Operations, and equipment QR codes do not count toward your QR code limits.

Industries

Who uses asset tagging and equipment register

Warehouses, distribution centers and logistics Property and facilities management Schools, colleges and campuses Clinics, medical and dental offices Gyms and fitness chains Car wash chains All industries ›

Frequently asked questions

What size are the labels?

2.5 x 1 inch stickers, printed three across a sheet. You can print up to 400 at a time.

Do you supply durable or metal tags?

Yes, for a fee. We can print durable tags, ship them and install them. Ask for a quote.

Can I import the equipment list we already have?

Yes. Import up to 500 rows per spreadsheet, with name, make, serial, notes and location.

What happens to a number when a machine is removed?

It is retired. Numbers are never reused, so old reports and photos never get attached to the wrong machine.

Is this a fixed asset or accounting register?

No. It is a maintenance register: what the machine is, where it is, and its fault history. It does not track purchase cost or depreciation.

Do I need a special scanner?

No. Any phone camera reads the labels, for staff and the public alike.

Run it at every location

Set up asset tagging and equipment register at one location, run it for two weeks, and see what the numbers tell you. See how maintenance requests work or talk to us about 10+ locations.

See plans and pricing See how it works

Related use cases

More maintenance request use cases

Maintenance Requests

QR code maintenance requests

A QR label on each machine, so anyone can report a fault in one scan and it arrives tagged to the machine and location.

Maintenance Requests

Repeat equipment failures

A list of the machines reported again within 30 days of being fixed, with the history behind each one.

Maintenance Requests

Multi-site maintenance management

Every location's equipment, open requests and fix times in one account, compared fairly site by site.

Maintenance Requests

Equipment fix time tracking

Median fix time, the slow tail and the oldest open request, recorded on every job without a timesheet.

Maintenance Requests

Contractor and technician access

Give each technician or contractor access to only the locations they cover, and only to Maintenance.

Maintenance Requests

A simple CMMS alternative

For teams whose real problem is reactive faults, not planned servicing: QR reporting, assignment and fix-time reports.